This Cookie Policy explains how AuxilAI Limited ("AuxilAI", "we", "us", or "our") uses cookies, local storage, session storage, and similar browser technologies on our website and platform (the "Service"). This policy should be read alongside our Privacy Policy and complies with the UK Privacy and Electronic Communications Regulations (PECR) and UK GDPR.
Cookies are small text files stored on your device when you visit a website. We also use other browser storage mechanisms:
We do not use any third-party tracking services (such as Google Analytics). All data collected through the technologies described below is stored on our own servers and is never shared with third parties for advertising or tracking purposes.
These are essential for the Service to function. You cannot opt out of these as the Service would not work without them. Legal basis: legitimate interest.
| Name | Purpose | Duration | Type |
|---|---|---|---|
| sidebar_state | Remembers whether the navigation sidebar is open or collapsed | 7 days | First-party |
These items are required for authentication and core platform functionality. Legal basis: legitimate interest.
| Name | Purpose | Cleared |
|---|---|---|
| token | Stores your JWT authentication token to keep you logged in | On logout or session expiry |
| user | Stores your user profile (name, email, role, company) for display and authorisation | On logout or session expiry |
These items store your UI preferences. Legal basis: legitimate interest.
| Name | Purpose | Cleared |
|---|---|---|
| compliance-buddy-dismissed-hints | Remembers which onboarding hints you have dismissed so they are not shown again | When manually cleared |
These are cleared automatically when you close your browser tab. Legal basis: legitimate interest.
| Name | Purpose |
|---|---|
| compliance_buddy_session | Unique session identifier for internal analytics |
| analytics-session-id | Session identifier for page visit tracking |
| sessionId | Session identifier for feature usage tracking |
When employees access the Service via a secure link to submit travel requests or e-visa applications, the following data is stored temporarily in session storage. This data is cleared when the browser tab is closed. Legal basis: performance of a contract / legitimate interest.
| Name | Purpose |
|---|---|
| employee_token | Authentication token for the employee portal session |
| employee_email | Employee's email address for form pre-population |
| employee_company_id | Tenant identifier to route data to the correct company |
| employee_company_name | Company name for display purposes |
| evisa_token | Authentication token for e-visa form session |
| evisa_email | Employee's email for e-visa form |
| evisa_company_id | Tenant identifier for e-visa submission |
| evisa_company_name | Company name for e-visa form display |
| evisa_application_id | Identifier for the specific e-visa application |
| evisa_application | E-visa application data for form pre-population (cleared 5 seconds after submission) |
We collect usage analytics to improve the Service. This data is processed and stored entirely on our own servers — no data is sent to third-party analytics providers.
Data collected includes: pages visited, features used, time spent on pages, device type, and browser type. This data is associated with your user account for the purpose of improving the Service.
We use the browser's Beacon API (navigator.sendBeacon) to send analytics data when you navigate away from a page, ensuring minimal impact on your browsing experience.
You can control cookies and local/session storage through your browser settings:
Please note that clearing local storage will log you out of the Service, and blocking cookies may affect the sidebar preference.
When you log out of the Service, all authentication data (tokens and user profile) is cleared from both local storage and session storage automatically.
We may update this Cookie Policy from time to time. We will notify you of changes by posting the updated policy on our website with a new "Last Updated" date.
If you have questions about our use of cookies and similar technologies:
Email: info@auxilai.com
Website: www.auxilai.com